تفاصيل الإعلان
 التقديم مغلق |
|
Administrative assistant |
|
| مجال العمل: | الإدارة - إدارة عامة وإدارة أعمال |
| مكان الوظيفة: | الرياض - منطقة الرياض |
| تاريخ الإضافة: | 02/10/2014 |
| المهام والوصف الوظيفي: | |
| Typical Responsibilities and Duties - Assist with all stages of the delivery of training and events including: - Manage guest lists and send invitations - Send email campaigns and announcements in Arabic and English languages - Coordinate the Center’s training and events - Manage the online registrations for training activities, seminars and forums - Handle and document registration activities - Send electronic reminders to all registered candidates (partners) prior to the start of the event - Print name labels including position and organization for registered candidates and delegates - Book event venue and ensure the venue is equipped with the required needs (laptop, flip chart, etc.) - Ensure printed materials and folders are ready prior to the start of an event - Prepare and print certificates for candidates who successfully complete the executive training and learning requirements - Represent the Center at the main customer service and registration desk on the day of an event - Assist in the marketing and communication efforts - Support the Center’s senior managers and team members in all administrative needs Perform general secretarial and administrative support duties such as: - Liaise with different personal and departments to support the needs of the Center staff members - Meet and greet the Center’s partners and visitors - Manage incoming and outgoing calls - Manage the Center’s main email address - Maintain and continuously update the Center’s database, uploading information from business cards - Prepare letters and correspondence in Arabic and English languages - Prepare annual greeting cards for VIP contacts - Ensure that the office is equipped with the required supplies and stationery Facilitate travel arrangements for both staff and visitors - Work on issuing entry visas for Center visitors and advisors - Book flight, hotel arrangements - Arrange for airport pick-up and drop-off for the Center's guests and visitors Schedule and maintain calendars of center’s activities - Arrange and schedule meetings both internally and externally - Update the Center's shared calendar - Distribute electronically a Gantt chart or any other similar tool to highlight the Center’s performance and work progress Website - Post forums and training activities onto the Center’s website - upload and update the Center's website with relevant news, accomplishments, photos and rewards Meeting Support - Collect meeting agenda (points) and timing from Center members - Distribute electronically the meeting agenda prior the start of the meeting - Prepare and distribute electronically the minutes of meetings |
|
| الشروط والمهارات: | |
|
|
| اللغات المطلوبة للوظيفة: | |
|
|
| نوع الوظيفة: | |
|
|
| نطاق الراتب: | |
| غير محدد | |
|
المتطلبات الأساسية
|
|
| الجنس: | |
| رجال | |
| هذه الوظيفة متاحة لـ: | |
| سعودي فقط | |
| الحد الأدنى لمستوى التعليم: | |
| دبلوم سنتين فأكثر | |
| الحد الأدنى لمستوى الخبرة: | |
| مستوى مبتدئ (خبرة اقل من سنة إلى 3 سنوات) | |
|
|
|
نموذج التقديم
|
|
هذه الوظيفة تم شغلها ولم تعد شاغرة |
|
